Poland Board of Selectmen
Minutes of Meeting
January 6, 2009
CALL TO ORDER
Vice Chairperson Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen, Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. (7:06PM) present. Chairman Sanborn was absent with notification. The Town Manager and Recording Secretary were also present.
Pledge of Allegiance
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. In discussion relating to the first in-house draft of the FYE 2010 budget, it was the majority of the Board that they did not wish to see this draft.
Financial Reports: 08 / 09 Revenue and Expense - Investment Update
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of December 16, 2008 with the correction to the motion seconded on the adjournment of the meeting to that of Selectmen Ferland not Selectmen Torrey. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 3-yes 0-no 1-abstained (Selectmen Cimino)
APPOINTMENTS:
Budget Committee
Selectman Bolduc moved to appoint Larry Moreau to the Budget Committee. Selectman Torrey seconded the motion. Discussion: The Board felt both candidates were qualified and encouraged Ms. Lovelace to run for a Budget Committee position this April.
Vote: 3-yes 0-no 1-abstained (Selectmen Cimino)
Registrar of Voters
Selectman Torrey moved to appoint Rosemary Roy as Registrar of Voters for a term of two years. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Communications - The following materials were included in the meeting packets:
Communication from Assessor re: Reasons for Revaluation
The Board agreed to hold a Public Informational Meeting on the revaluation process and how it all works on February 9th at 7PM at the Town Hall, with a snow date of February 16th.
Eco-Maine: Recycling Markets – No Action.
Discussion points: Review again at the 2/3/09 meeting; possibly have residents remove heavy items, namely glass, to lighten the transporting loads; make sure containers are free of any ice build up.
OLD BUSINESS
Joint Fuel Bid $2.0192 / Gallon – Discussion/No action needed.
Lock Out / Tag Out Policy
Selectman Bolduc moved to adopt the Lock Out/Tag Out Safety Policy as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Hearing Protection Policy – First Draft – No action - Final policy will be presented at next meeting.
Liens, LPIA & PILOT FYI Update – Discussion/No Action needed.
Budget Meeting Schedule – The Town Manager will give an overview presentation of the budget at the February 3rd Selectmen’s meeting and the joint budget hearings will be held February 18th & 25th.
Staff Evaluations – FYI – No Action.
New Business
Web Updates – FYI – No Action.
General Assistance Update - FYI – No Action.
Printed Plowing Routes – The Public Works Dept. is working on creating Snow Plowing Routes for drivers especially those who are new or temporary to try and ensure that all roads are accounted for and taken care of properly.
Payables
Selectman Bolduc moved to approve the bills payable in the amount of $204,700.49. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Upcoming Elections/Town Meetings and how the Town Charter affects them that goes into effect this July.
Census Jobs – Testing is being held at the Town Office on Wednesdays through to February 18th.
Route 26 Engineer Bidding
Selectman Bolduc moved that a sewer line be included in the engineering of the waterline projects for Route 26. Selectman Torrey seconded the motion. Discussion: The Town Manager explained the reasoning behind the sewer addition to the engineering bid in that it is more cost effective to include it now as it may be an option the Board may want to consider. Vote: 4-yes 0-no
EXECUTIVE SESSION
Contract Negotiation with Town Manager
Selectman Bolduc moved that the Board of Selectmen enter into executive session at 8:15PM with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Bolduc moved to adjourn at 8:45PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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